Top 10 AI tools to book appointments

When Penciled books over 50% of our visits, it fundamentally changes the cost structure of the business.

How Penciled's WebPT integration filled 144 cancellations per month

Penciled alone makes WebPT worth it. It consistently fills scheduling gaps, takes productivity stress off the table, and delivers incredible ROI.

When Penciled books over 50% of our visits, it fundamentally changes the cost structure of the business.

How Penciled's WebPT integration filled 144 cancellations per month

It consistently fills scheduling gaps, takes productivity stress off the table, and delivers incredible ROI.

Penciled converts fixed labor into a scalable system that operates 24/7 at a fraction of the cost.

We saw over 35X ROI with Penciled. If you are on WebPT, this is a no-brainer.”— Owner, Renew PT (45 therapists)

Penciled alone makes WebPT worth it. It consistently fills scheduling gaps, takes productivity stress off the table, and delivers incredible ROI.

Island Hospital used Bot MD to automate multilingual patient inquiries, appointment requests, visa-related workflows, FAQs, confirmations, and reminders, achieving 52.75% appointment conversion.

A private hospital used Bot MD to automate wellness appointment prompts, booking confirmations, EMR sync, and scheduling analytics through Viber.

A pediatric clinic used Bot MD to automate vaccination scheduling, reminders, and record collection through WhatsApp, achieving 83% appointment conversion.

16,000+

A pediatric clinic used Bot MD to automate vaccination scheduling, reminders, and record collection through WhatsApp, achieving 83% appointment conversion.

Revenue recovery via scheduling — re-engaging patients who dropped off before booking. Example: a private hospital group recovered $300K+ in incremental revenue via WhatsApp scheduling.

a private hospital group recovered $300K+ in incremental revenue via WhatsApp scheduling.

The scheduling agent recovered over $40K in appointments we would have lost to missed calls. It works around the clock — we don't have to.

The scheduling agent recovered over $40K in appointments we would have lost to missed calls. It works around the clock — we don't have to.

The scheduling agent recovered over $40K in appointments we would have lost to missed calls. It works around the clock — we don't have to.

She not only interacts with clients by completing tasks like scheduling appointments and emailing medical records, but also leaves us messages and tasks requiring follow-up like prescription requests.

Thanks to Emily working 24/7, clients feel relieved that they can call at 3am when their pet wakes them up vomiting, and Emily lets them know if we have an appointment that day and schedules it if so.

She also allows us to fill any open spots from cancellations that happen after hours which really makes a difference to the bottom line.

Chairs used to sit empty while my best coordinator worked a call sheet. Now the list works itself, and she works the lobby.

Last recall campaign · one 4-chair practice62% opened

No matter how busy it gets, Phonely's agents handle every call with the same accuracy and compliance.

250K+ Appointments Booked

They have automated 50% of our scheduling calls.

They have automated 50% of our scheduling calls.

Good experience—loved the personal touch instead of voicemail.

Calling Digestive Health Services is now a better experience thanks to their impressive AI agent.

14k+appointments booked in 4 months for a single group

14k+appointments booked in 4 months for a single group

A leading national Medicaid MCOs high-risk BIPOC population in a key market was served by Elythea to transform their member engagement strategy.

Improved appointment scheduling versus care management and FTE outreach in a 20 times faster timeline